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Constitution and By-Laws

Constitution

 

ARTICLE I - Name - Palisades Youth Soccer Association (PYSA)

 

ARTICLE II - The Object and Purpose of this league shall be to conduct the game of soccer:

·         For the physical and normal benefit of players

·         To improve soccer standards

·         To foster the philosophy of winning but emphasizing sportsmanship and the respects of others as being more important.


ARTICLE III - Definitions

·         Section I. Affiliated players: all players shall be affiliated with the UBSL, EPYSA, & USYSA

·         Section II. Executive Committee: The president, vice president, secretary, and treasurer.

·         Section III Meeting: a monthly meeting shall be held. Time and location are to be decided.


ARTICLE IV - Headquarters shall be within the Palisades School District, unless otherwise decided by the Board.

 

ARTICLE V - Membership

·         Section I Application - Any child between the age of 6 and 13 is eligible for membership. If enough players apply for membership over 13 years of age, new groups may be formed.


·         Section II Groupings - There shall be; under 9; under 10; under 12; and under 14 "T" shirt and traveling teams. The above classification may be changed to conform to the groups classification as directed by the EPYSA, USYSA and the needs of PYSA.


·         Section III Dues - The cost of membership will be decided by the Executive Board from year to year.


·         Section IV Government - This group's constitution will not be in conflict with EPYSA, or USYSA constitutions. 


ARTICLE VI Officers

·         Section I - The Officers of the PYSA shall be President, Vice President, Treasurer, and Secretary.


·         Section II - Election - The election of officers shall be at the February Monthly meeting. A majority of the members present at that meeting will select the executive board. Nomination and election will take place at this meeting.


·         Section III - President's Duties: The president shall preside at all meetings of this League; appoint all committees; enforce the Constitution and Bylaws, and such rules and regulations as may be adopted by the Council of Delegates; call such meetings as are herein provided to be to be called by him; supervise the affairs of this League; sign all checks with the Treasurer; sign all contracts or documents of this League with the Secretary; and perform such other duties as the Executive Committee or Council of Delegates may from time to time direct. The president shall have the power to call all meetings of this League upon ten days notice to all concerned; to appoint delegates and alternates to represent this League in the EPYSA and shall have such other powers as the Council of Delegates shall from time to time vest in him. 

The President, in consultation with the Executive Committee, shall appoint the following as needed: Ways & Means Chairman, Coaching School Coordinator, Publicity Chairman, Special Olympics Chairman, League Coach, Referee Coordinator, and Tournament Chairman. 

The President shall appoint a three (3) member Audit Committee to review the League's books and inventory equipment.


·         Section IV - First Vice President's Duties: shall perform all the duties and exercise all the powers of the President during his absence or incapacity. He shall be responsible to oversee the operation of the following; Ways & Means, Publicity, and the Tournament Committee.


·         Section V – Secretary’s Duties: Shall keep a record of all proceedings of this League and conduct the necessary correspondence incidental to League business. He shall keep an attendance record of each meeting, both Executive Committee and Council of Delegates. He shall keep the official copy of these constitution and Bylaws and a record of all amendments thereto. 


·         Section VI - Treasurer's Duties: Shall receive all monies giving his receipt thereof, take charge of the books and accounts in connection with the financial affairs of the League; deposit all monies in the name of the League with a depository which shall be named by the Council of Delegates; liquidate all bills against the League with the approval of the council of delegates; report the state of the finances of the League at every meeting and/or whenever necessary as requested by the Council of Delegates. Expenditures in excess of $100 must be approved by the Council of Delegates. The books shall be audited annually.


·         Section VI - Removal from Office: Any officer may be removed from office as a result of failure to fulfill the duties of this office or for conduct detrimental to the best interests of the League.

 

Removal Procedure:

·         A petition stating the charge must be presented at a regularly scheduled meeting and be signed by 25% of the Council Of Delegates.

·         Said officer shall receive written notice of the charge within 10 days and the question shall be placed on the agenda at the next regularly scheduled meeting.

·         The petitioners shall present their case first, said officer second. A 2/3 vote of the Council of Delegates shall be necessary for removal.

·         Should said Officer be the President, the 1st Vice President shall preside during the proceedings.

 

·         Section VIII Vacancies: When a vacancy occurs for any office, the vacancy shall be filled by a special election at the next meeting of the Council of Delegates. The President shall designate a Vice President to temporarily fill a vacancy until the special election. 


ARTICLE VII - Amendments - In order to amend the constitution of the League, the article in question must be read at the meeting and voted on at that meeting, and passed by 3/4 of the delegates present.

 

By-laws

 

ARTICLE I - Order of Business

·         Section I - The Order of Business at all meetings shall be

o    Minutes of previous meeting

o    Communications

o    Treasurer's Report

o    Reports of other officers

o    Committee Reports

o    Unfinished Business

o    New Business

o    Goods & Welfare


·         Section II - Robert's Rules of Order shall govern all meetings.

 

ARTICLE II - Sale of Assets

 

Under no circumstances may any surplus funds be used for private inurement to any person in the event of a sale of assets or dissolution of the corporation or association.  

 

ARTICLE III - Dissolution

 

Upon the dissolution of the corporation or the association, the Board of Directors or governing staff shall, after paying or making provision for the payments of all of the liabilities of the corporation or the association, dispose of all the assets of the corporation or association in such manner, or to such corporations or organizations organized and operated exclusively for charitable, educational, religious or scientific purposes as shall at the time qualify as an exempt association under section 501(c)(3) of the Internal Revenue Code of 1954 (or corresponding provision of any future United States Internal Revenue Law), as the Board of Directors or governing staff shall determine. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the corporation or association is then located, exclusively for such purposes as said Court shall determine, which are organized and operated for such purposes.

 

ARTICLE IV - Organization’s Purpose

 

The organization is organized exclusively for purposes of charity, education, and fostering national or international amateur sports competition under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code. No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes described in section 501(c)(3). No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or (b) by a corporation, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or the corresponding section of any future federal tax code.

 

Coaches Responsibilities

1.       Responsible to pick traveling team. (Not to exceed 18) By deadline date.

2.       To hand out uniforms.

3.       To be responsible for practice balls.

4.       To contact all players in case of schedule changes or rainouts, etc.

5.       To make sure field is properly lined & nets installed. (Corner flags also.)

6.       To return corner flags only if you're the last team of the day.

7.       To be sure the field and sidelines are rid of trash.

8.       To obtain a check in order to pay the referee. (For home games only.)

9.       To contact Game Commissioner with result of scores played at home.

10.   All coaches shall be responsible for their teams. If they can't attend a practice, it is his/her duty to obtain an alternate.

11.   Game results will be reported to the president within the day.

12.   The League strongly suggests that all coach's (Travel & Tee shirt) attend monthly meetings from July thru November to keep informed as to the activities of the League.


These rules are to be followed by all coaches and/or their helpers in order that we may have a smoother run organization.